Inside the platform

The complete care toolkit, built tool by tool.

A unified operating system covering both clinical nursing and frontline caregiver workflows - from vitals, medications and I/O fluid balances to task rounds, care allocation and shift handovers. No more switching between apps, binders, and group chats.

12 core care toolsNursing & caregiver workflowsOne connected record

Resident overviewMeera Rao

Live record

Care tasks8 / 10On track

Medication4 / 4Completed

Care notes12Today

Today's care07:00 to 19:00

08:30

Morning medication

10:00

Cognitive activity

13:00

Hydration check

16:30

Family video call

Yana insight

Hydration has been lower than usual across the last two shifts.

Based on 6 care entries

All care connectedOne resident record across every tool

Every resident, fully captured

A profile deep enough to personalise the service.

Explore every workflow

Each tool is purpose-built for care teams, and every update flows into the same resident record.

Charting Care

Log vitals, mood, general symptoms, and cognitive impairment symptoms for any resident in a few taps. A digital body chart lets caregivers mark and describe issues directly on a body diagram, and every entry feeds a searchable care log showing exactly who recorded what, and when.

Resident care log Live record

Meera RaoWing B · Room 204

Care level 3Last charted 08:14

Digital body chartFront view

Recent observations3 in last 24 hours

Bruise · left shoulder2 cm · Mild tenderness

N. Fernandes
08:14

Pressure area · sacrumStage 1 · Monitoring

A. Khan
06:40

Skin tear · right shinDressing changed

A. Khan
21:05

Temperature98.4°FNormalPulse72 bpmNormalSpO296%StableMoodCalmObserved

Task Management

Create a task for any resident, from medication to an activity to a doctor's appointment, and assign it to a specific care team member. The task overview shows what is due, what is done, and who is responsible across every resident in the home.

Shift tasks8 of 10 complete

Medication round08:30 · Meera Rao

Done

Morning walk10:00 · Meera Rao

Done

Care plan review13:30 · Meera Rao

Due now

Family call16:30 · Meera Rao

Later

Medication Management

See exactly what has been administered and what has been missed for every resident, with a full history behind each name. Search a built-in database of over 700,000 medications specific to the Indian market, kept current by your own care team.

Medication roundMorning

Metformin500 mg · Oral

Administered

Amlodipine5 mg · Oral

Administered

Vitamin D31000 IU · Oral

Due 10:00

Care Scheduler

A calendar view for each resident that pulls together their tasks, medications, and any incidents for a given day. One glance tells a caregiver everything that needs to happen for that resident on that shift.

Resident calendarSeptember 14

MON12TUE13WED14THU15FRI16

MedicationActivityDoctor

MedicationCareAppointment

Nursing Notes

Care team members log notes by category, including senior-related, general, clinical, or non-clinical, and attach them to the resident they concern. Notes are searchable by author, can carry a specific time of day, and support photo or file attachments.

Resident notes12 today

Asha KhanClinical · 10:42

Resident was alert and engaged during the morning activity. Appetite improved at breakfast.

observation-photo.jpg

Senior-relatedClinicalGeneral

QI Tool

Log an incident in seconds, select the home, category, and type, link it to a resident, and notify their family automatically. Nova runs root-cause analysis and surfaces AI-generated insights, suggested next steps, and analytics on which homes and categories need attention.

Quality & incidents Live monitoring

All homes · 3 sitesRolling 6 months · 412 residents

Incident rate2.1per 1,000 resident-days↓ 28%vs last period

Incident trendAvg 9.2 / month

All incidentsSevere

By category14 this period

Falls5↓ 2

Medication4↓ 1

Skin integrity3→ 0

Behaviour2↑ 1

Nova root-cause analysisRecurring evening pattern · Wing B

4 of 14 incidents fall in the 18:00–19:00 handover window, all on shifts with a staffing overlap gap.

Confidence HighSignals 6Similar 3 homes

Suggested action: extend shift overlap by 30 min

Fall · Wing B · Room 204Mrs. Rao · 18:22 · Family notified

Escalated

Medication refusal · MorningMr. Singh · 08:45 · RCA in progress

Open

Skin observation · Right shinMrs. Patel · 06:40 · Closed in 4h

Resolved

Avg resolution6.2h↓ 1.4hRepeat rate8%Below targetFamily notified100%14 of 14RCA completed12/142 in review

Resources

Upload SOPs and training materials into folders and share them with your team instantly. Yana is trained directly on these documents, so caregivers get accurate answers from your own playbook, not a generic one.

Care playbook48 resources

What is our fall response protocol?

Yana

Start the post-fall assessment, record observations, and notify the clinical lead.

Fall Response SOP · v3.2

Clinical SOPs18 files

Activities & Therapies

A library of engagement activities, each with a description of its benefits, an instructional video, and the materials and steps needed to run it. Caregivers can quickly find something meaningful to do with a resident, without guesswork.

Activity libraryRecommended

Memory lane20 min · Cognitive

Name that song15 min · Group

Colour stories30 min · Creative

Video instructions included

Care Allocation

Assign nurses and caregivers to specific wings, rooms, and resident groups based on acuity, care plans, and staffing requirements. Ensure balanced staff-to-resident ratios, prevent fatigue, and leave zero care tasks unallocated.

Shift Staff Allocation Day shift · 07:00–19:00

Maple House · 3 wings34 residents · 9 staff on shift

Staff : resident1 : 3.8target 1 : 4.5100% covered0 unassigned

Coverage by wingRatio vs target

Wing A1:4.0

Wing B1:4.6

Memory Unit1:2.6

Acuity mix34 residents

High6

Medium14

Low14

Staff on the floor07:00–19:00

RosteredWith floatLunch cover

Nova rebalance suggestionMemory Unit acuity rose overnight

Two residents moved to high acuity. Adding the float caregiver from 13:00 keeps every wing inside its target ratio.

Confidence HighSignals 4Unit after 1:2.0

Suggested action: assign P. Mehta to Memory Unit 13:00–19:00

Meera Nair, RNCharge nurse · Med pass & reviews

Lead

Asha KhanLead caregiver · Wing A, rooms 101–106

6 residents

Rajesh VarmaCaregiver · Memory Unit, high acuity

+ float 13:00

Coverage100%34 of 34Ratio1:3.8Within targetOvertime riskLow0 double shiftsBreaks covered9/9All scheduled

Care Forms

Build a care form from scratch or start from a template, with no developer required. Once published, every team member can fill it out for any resident, and the data flows straight back into that resident's record.

Form builderAuto-saved

Resident nameMeera Rao

Assessment typeMobility review

Independent Assisted Full support

Intake & Output

Track fluid balances, meal hydration, IV inputs, and urinary and bowel outputs with automated 24-hour calculations. Ensure high-risk residents maintain healthy hydration and nutrition without manual tally sheets or delayed escalations.

24h Fluid & Nutrition Balance Monitored

Total Intake1,850 mlTarget: 2,000 ml

Total Output1,400 mlNormal voiding

Net Balance+450 mlAdequate

08:30

Breakfast tea & water

Oral intake · Caregiver Asha

350 ml

12:15

Lunch hydration & soup

Meal round · Caregiver Asha

450 ml

14:30

Urinary output void

Normal · Clear appearance

350 ml

Shift Handover

A structured record for every shift, so the right information reaches the right person before the next team clocks in. It closes the biggest gap in care homes: what gets lost between one shift and the next.

AI-generated shift summaries
Changes and unresolved tasks highlighted
Signed, timestamped and searchable records

Shift handover Ready for review

Night19:00 to 07:00Day07:00 to 19:00

AI shift summary

Mrs. Rao declined her evening medication once and accepted it on the second attempt. Monitor hydration this morning. Two appointments and one care-plan review are due today.

18 updates 3 need attention 0 unassigned

Medication refusal · Mrs. RaoDeclined once, accepted on second offer · 21:10

Follow up

Hydration · Wing BBelow target overnight · monitor this morning

Watch

Care-plan review · Mr. SinghDue today, alongside two appointments

Due today

Every shift, end to end.

Two teams, two handovers, and a medication round that cannot be missed. This is the day the handover has to survive.

One care day, end to end Night team on shift

Handover 07:00Handover 19:00

Night team

Day team

Night team

Medication round · 08:30Activity · 13:00Night check · 22:00

00:0006:0012:0018:0024:00

Scroll sideways to explore the full care day.

Night team on shift Day team on shift Handover

Caregivers and residents sharing time together around a table — Made for the people delivering careTools that support the shift without becoming the shift.

Complete care continuity: Nova unifies both clinical nursing and everyday caregiving under one roof - including Family Feedback, Report Issue, and complete audit trails - so your organization never needs separate, siloed tools for different care roles.

See the toolkit in action

Bring every care workflow into one system.

Book a 30-minute discovery call and see how Nova fits your homes, teams and current workflows.

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